Miscellaneous

Contracting Initiative

Electric Vehicle Chargers

Cut-and-Paste Acquisition Language for Electric Vehicle Chargers

(Product Solicitation)

According to [your organization’s] goals to optimize energy performance at [your site], the Vendor shall ensure that all electric vehicle chargers supplied are ENERGY STAR® certified products.

The Vendor shall supply ENERGY STAR® certified electric vehicle chargers. View an ENERGY STAR® certified electric vehicle charger at the link below:
https://www.energystar.gov/productfinder/product/certified-evse/results

Electric vehicle chargers that are not ENERGY STAR® certified will not be considered for the bid.

The Vendor shall submit manufacturer cut sheets for each model of electric vehicle charger supplied indicating ENERGY STAR® certification.

[Option 1] The Vendor will be evaluated based on the Vendor’s ability to verify that all electric vehicle chargers supplied under this contract are ENERGY STAR® certified products.

[Option 2] The Vendor will be evaluated based on Best Value as assessed through life cycle cost analysis. Vendors are required to provide the cost for each electric vehicle charger using the life cycle cost formula below:

LCC = I + Repl − Res + E + W + OMR + X
where:

LCC = Total LCC in present-value dollars of a given alternative
I = Present-value investment costs
Repl = Present-value capital replacement costs
Res = Present-value residual value (resale value, scrap value, salvage value) less disposal costs
E = Present-value energy costs
W = Present-value water costs
OMR = Present-value non-fuel operating, maintenance, and repair costs
X = Present-value other costs (benefits treated as negative costs)

For more information on how to calculate life cycle cost, refer to https://nvlpubs.nist.gov/nistpubs/hb/2020/NIST.HB.135-2020.pdf

Lab-Grade Refrigerators and Freezers

Cut-and-Paste Acquisition Language for Lab-Grade Refrigerators and Freezers

(Product Solicitation)

According to [your organization’s] goals to optimize energy performance at [your site], the Vendor shall ensure that all lab-grade refrigerators/freezers supplied are ENERGY STAR® certified products.

The Vendor shall supply lab-grade refrigerators/freezers that are ENERGY STAR® certified. Find a list of current ENERGY STAR® certified lab-grade refrigerators/freezers at the link below:
https://www.energystar.gov/productfinder/product/certified-lab-grade-refrigeration/results

Products that are not ENERGY STAR® certified will not be considered for the bid.

The Vendor shall submit manufacturer cut sheets for each model of lab-grade refrigerators/freezer supplied indicating ENERGY STAR® certification.

[Option 1] The Vendor will be evaluated based on the Vendor’s ability to verify that all lab-grade refrigerators/freezers supplied under this contract are ENERGY STAR® certified products.

[Option 2] The Vendor will be evaluated based on Best Value as assessed through life cycle cost analysis. Vendors are required to provide the cost for each lab-grade refrigerators/freezer using the life cycle cost formula below:

LCC = I + Repl − Res + E + W + OMR + X
where:

LCC = Total LCC in present-value dollars of a given alternative
I = Present-value investment costs
Repl = Present-value capital replacement costs
Res = Present-value residual value (resale value, scrap value, salvage value) less disposal costs
E = Present-value energy costs
W = Present-value water costs
OMR = Present-value non-fuel operating, maintenance, and repair costs
X = Present-value other costs (benefits treated as negative costs)

For more information on how to calculate life cycle cost, refer to https://nvlpubs.nist.gov/nistpubs/hb/2020/NIST.HB.135-2020.pdf

Modules and Inverters

Cut-and-Paste Acquisition Language for Photovoltaic (PV) Modules and Inverters

(Product Solicitation)

According to [your organization’s] goals to optimize energy performance at [your site], the Vendor shall ensure that all PV modules and inverters rated as EPEAT Silver.

The Vendor shall supply PV modules and inverters that are rated as EPEAT Silver. Find an EPEAT Silver rated PV module and inverter at:
https://epeat.net/pvmi-search-result/page-1/size-25

PV modules and inverters that are not EPEAT Silver certified will not be considered for the bid.

The Vendor shall submit manufacturer cut sheets for each model of PV module and inverter supplied indicating an EPEAT Silver rating.

[Option 1] The Vendor will be evaluated based on the Vendor’s ability to verify that all PV modules and inverters supplied are rated as EPEAT Silver.

[Option 2] The Vendor will be evaluated based on Best Value as assessed through life cycle cost analysis. Vendors are required to provide the cost for each PV module and inverter supplied using the life cycle cost formula below :

LCC = I + Repl − Res + E + W + OMR + X
where:

LCC = Total LCC in present-value dollars of a given alternative
I = Present-value investment costs
Repl = Present-value capital replacement costs
Res = Present-value residual value (resale value, scrap value, salvage value) less disposal costs
E = Present-value energy costs
W = Present-value water costs
OMR = Present-value non-fuel operating, maintenance, and repair costs
X = Present-value other costs (benefits treated as negative costs)

For more information on how to calculate life cycle cost, refer to https://nvlpubs.nist.gov/nistpubs/hb/2020/NIST.HB.135-2020.pdf

Pool Pumps

Cut-and-Paste Acquisition Language for Pool Pumps

(Product Solicitation)

According to [your organization’s] goals to optimize energy performance at [your site], the Vendor shall ensure that all pool pumps supplied are ENERGY STAR® certified products.

The Vendor shall supply pool pumps that are ENERGY STAR® certified. Find an ENERGY STAR® certified pool pump at the link below:
https://www.energystar.gov/productfinder/product/certified-pool-pumps/results

Pool pumps that are not ENERGY STAR® certified will not be considered for the bid.

The Vendor shall submit manufacturer cut sheets for each model of pool pump supplied indicating ENERGY STAR® certification.

[Option 1] The Vendor will be evaluated based on the Vendor’s ability to verify that all pool pumps supplied under this contract are ENERGY STAR® certified products.

[Option 2] The Vendor will be evaluated based on Best Value as assessed through life cycle cost analysis. Vendors are required to provide the cost for each pool pump supplied using the life cycle cost formula below:

LCC = I + Repl − Res + E + W + OMR + X
where:

LCC = Total LCC in present-value dollars of a given alternative
I = Present-value investment costs
Repl = Present-value capital replacement costs
Res = Present-value residual value (resale value, scrap value, salvage value) less disposal costs
E = Present-value energy costs
W = Present-value water costs
OMR = Present-value non-fuel operating, maintenance, and repair costs
X = Present-value other costs (benefits treated as negative costs)

For more information on how to calculate life cycle cost, refer to https://nvlpubs.nist.gov/nistpubs/hb/2020/NIST.HB.135-2020.pdf

Vending Machine Service

Cut-and-Paste Acquisition Language for Vending Machine Service

(Service Solicitation)

The Contractor shall maintain the vending machine equipment in such a way to ensure that energy savings are maximized. Any replacement equipment required in the operation and maintenance of the equipment shall meet ENERGY STAR® certification guidelines. The Contractor shall use these products to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user.

The Contractor shall supply vending machines that are ENERGY STAR® certified for all covered products purchased under this contract (see Statement of Work for a list of covered products).

To find ENERGY STAR® certified vending machines, visit:
https://www.energystar.gov/productfinder/product/certified-vending-machines/results

The Contractor must operate and maintain the vending machines provided at the low power mode for the duration of the contract.

The Contractor shall verify that all vending machines supplied are ENERGY STAR® certified. Verification can be made by submitting manufacturer cut sheets or other documentation that confirms the products comply with efficiency requirements for each model of the covered product supplied.

The Contractor shall provide documents showing prior experience in specifying, purchasing, and using ENERGY STAR® certified products. The Contractor shall provide a list of all relevant contracts over the past two years involving the specification, purchase, and use of ENERGY STAR® certified products.

If the Contractor intends to subcontract any work involving purchasing products, the Contractor shall provide documents showing the subcontractor’s prior experience with purchasing and using ENERGY STAR® certified products.

[Option 1] Price
The Contractor will be evaluated based on Best Value, including considerations for products purchased under this contract, as assessed through life cycle cost analysis. The Contractor is required to provide the cost for each product using the life cycle cost formula below:

LCC = I + Repl − Res + E + W + OMR + X
where:

LCC = Total LCC in present-value dollars of a given alternative
I = Present-value investment costs
Repl = Present-value capital replacement costs
Res = Present-value residual value (resale value, scrap value, salvage value) less disposal costs
E = Present-value energy costs
W = Present-value water costs
OMR = Present-value non-fuel operating, maintenance, and repair costs
X = Present-value other costs (benefits treated as negative costs)

For more information on how to calculate life cycle cost, refer to https://nvlpubs.nist.gov/nistpubs/hb/2020/NIST.HB.135-2020.pdf

[Option 2] Technical Approach
The Contractor will be evaluated on their ability to verify that all vending machines they supply under this contract are ENERGY STAR® certified.

Past Performance
The Contractor will be awarded points based on evidence supplied of the Contractor’s past performance in providing and operating energy-efficient products with contracts of similar size, scope, and complexity. Evidence will be evaluated based on the relevance of the submitted information, the level of detail, and verification from the Contractor’s references.

[Insert in Document Requirements section] The Contractor shall submit a sample Green Products Report. This report will serve as an example of the regular Green Products Report expected during the duration of the contract and should include the type of product supplied, quantity, dollar value, and type of green certification the product qualifies for, for all vending machines supplied.

[Insert in Evaluation Criteria section] Additional points shall be awarded to the Contractor able to provide a quarterly Green Products Report to [your organization] within 30 days of the end of every quarter the contract is valid for. The Green Products report must include all of the information specified in the Document Requirements section for all vending machines supplied.

[Insert in Document Requirements section *Include in contract language] The Contractor shall provide a quarterly Green Products Report to [your organization] within 30 days of the end of every quarter the contract is valid for. This report should include the type of product supplied, quantity, dollar value, and type of green certification the product qualifies for, for all vending machines supplied.

Vending Machines

Cut-and-Paste Acquisition Language for Vending Machines

(Product Solicitation)

According to [your organization’s] goals to optimize energy performance at [your site], the Vendor shall ensure that all vending machines supplied are ENERGY STAR® certified.

The Vendor shall supply ENERGY STAR® certified vending machines. View a list of all ENERGY STAR® certified vending machines at the link below:
https://www.energystar.gov/productfinder/product/certified-vending-machines/results

Vending machines that are not ENERGY STAR® certified will not be considered for the bid.

The Vendor shall submit manufacturer cut sheets for each model of vending machine supplied indicating ENERGY STAR® certification.

[Option 1] The Vendor will be evaluated based on the Vendor’s ability to verify that all vending machines supplied are ENERGY STAR® certified products.

[Option 2] The Vendor will be evaluated based on Best Value as assessed through life cycle cost analysis. Vendors are required to provide the cost for each vending machine supplied using the life cycle cost formula below:

LCC = I + Repl − Res + E + W + OMR + X
where:

LCC = Total LCC in present-value dollars of a given alternative
I = Present-value investment costs
Repl = Present-value capital replacement costs
Res = Present-value residual value (resale value, scrap value, salvage value) less disposal costs
E = Present-value energy costs
W = Present-value water costs
OMR = Present-value non-fuel operating, maintenance, and repair costs
X = Present-value other costs (benefits treated as negative costs)

For more information on how to calculate life cycle cost, refer to https://nvlpubs.nist.gov/nistpubs/hb/2020/NIST.HB.135-2020.pdf

Water Coolers

Cut-and-Paste Acquisition Language for Water Coolers

(Product Solicitation)

According to [your organization’s] goals to optimize energy performance at [your site], the Vendor shall ensure that all water coolers supplied are ENERGY STAR® certified products.

The Vendor shall supply ENERGY STAR® water coolers. View a list of all ENERGY STAR® certified water coolers at the link below:
https://www.energystar.gov/productfinder/product/certified-water-coolers/results

Water coolers that are not ENERGY STAR® certified will not be considered for the bid.

The Vendor shall submit manufacturer cut sheets for each model of water cooler supplied indicating ENERGY STAR® certification.

[Option 1] The Vendor will be evaluated based on the Vendor’s ability to verify that all water coolers supplied under this contract are ENERGY STAR® certified products.

[Option 2] The Vendor will be evaluated based on Best Value as assessed through life cycle cost analysis. Vendors are required to provide the cost for each water cooler supplied using the life cycle cost formula below:

LCC = I + Repl − Res + E + W + OMR + X
where:

LCC = Total LCC in present-value dollars of a given alternative
I = Present-value investment costs
Repl = Present-value capital replacement costs
Res = Present-value residual value (resale value, scrap value, salvage value) less disposal costs
E = Present-value energy costs
W = Present-value water costs
OMR = Present-value non-fuel operating, maintenance, and repair costs
X = Present-value other costs (benefits treated as negative costs)

For more information on how to calculate life cycle cost, refer to https://nvlpubs.nist.gov/nistpubs/hb/2020/NIST.HB.135-2020.pdf

Reference: SF Tool Green Procurement Compilation (https://sftool.gov/greenprocurement)