HVAC

Contracting Initiative

Construction

Cut-and-Paste Acquisition Language for Construction

(Service Solicitation)

The Contractor shall ensure that construction is performed with products that are ENERGY STAR® certified or meet FEMP-designated requirements for energy efficiency.

The Contractor shall find ENERGY STAR® certified products as specified at www.energystar.gov/products and FEMP-designated products at https://www.energy.gov/eere/femp/search-energy-efficient-products. The Contractor shall use these products to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user.

The Contractor shall report quarterly on the purchases of ENERGY STAR® or FEMP-qualified products in the performance of this contract. The report shall include the following:

  • A list of all energy consuming products purchased during the past quarter
  • A list of all ENERGY STAR® and/or FEMP-qualified products purchased during the past quarter
  • For each ENERGY STAR® and/or FEMP-qualified product purchased, included the savings in dollars and British thermal units (BTU) due to the purchase of the products
  • Percentage of purchased products that are ENERGY STAR® certified against the total number of energy consuming products purchased
  • Total value of the purchased products that are ENERGY STAR® certified against the dollar value of all energy consuming products purchased.

Vendors will supply products that meet or exceed efficiency requirements for the most current ENERGY STAR® standards for all covered products purchased under this contract (see Scope of Work for list of covered products). To find ENERGY STAR® certified products, visit https://www.energystar.gov/productfinder/

The Contractor shall document prior experience in specifying, purchasing, and using ENERGY STAR® certified and FEMP-designated products. The Contractor shall provide a list of all relevant contracts over the past two years involving the design of new construction or renovation that included the use of ENERGY STAR® certified and FEMP-designated products.

If the Contractor is going to subcontract any work, state the Subcontractor’s experience in the purchasing and use of ENERGY STAR® certified and FEMP-designated products.

[Your organization] will evaluate the Contractor’s technical approach for fulfilling construction work with an emphasis on the following areas:

  1. Identification and verification of all ENERGY STAR® and FEMP-qualified products to be used and installed in the performance of this construction contract; and
  2. The Contractor’s proposed past performance experience with the use of ENERGY STAR® and FEMP-qualified products in construction

HVAC Maintenance

Cut-and-Paste Acquisition Language for HVAC Maintenance

(Service Solicitation)

The Contractor shall maintain HVAC equipment in such a way as to ensure that energy savings are maximized. Any replacements required in the operation and maintenance of the equipment shall meet ENERGY STAR® certification or FEMP-designated guidelines.

The following is a list of HVAC products for which ENERGY STAR® certified and FEMP-designated products are available. It is not all-inclusive and is evolving; the most current list is available at energy.gov/eere/femp/search-energy-efficient-products:

  • Boilers
  • Air Conditioners
  • Heat Pumps
  • Water Heaters

The Contractor shall supply products that are ENERGY STAR® certified or FEMP-designated for all covered products purchased under this contract (see Statement of Work for a list of covered products).

To find ENERGY STAR® certified HVAC equipment, visit: https://www.energystar.gov/products/heating_cooling

To find HVAC equipment that meets FEMP-designated efficiency requirements, visit:
https://www.energy.gov/eere/femp/search-energy-efficient-products

The Contractor shall replace filters every 1-3 months on a minimum basis when maintaining air conditioning. The Contractor shall regularly service the air filters for heat pump water heaters.

The Contractor shall verify that all covered products (see Statement of Work for a list of covered products) supplied under this contract are ENERGY STAR® certified or meets FEMP-designated efficiency requirements. The Contractor shall submit manufacturer cut sheets that confirm the products comply with efficiency requirements for each model of the covered product supplied.

Past Performance
The Contractor shall provide documents showing prior experience in specifying, purchasing, and using ENERGY STAR® certified or FEMP-designated products. The Contractor shall provide a list of all relevant contracts over the past two years involving the specification, purchase, and use of ENERGY STAR® certified or FEMP-designated products. The Contractor may also provide evidence of being a credentialed HVAC contractor under a national credentialing program, like ACCA’s Quality Assured Contractor program.

If the Contractor intends to subcontract any work involving purchasing products, the Contractor shall provide documents showing the subcontractor’s prior experience with purchasing and using ENERGY STAR® certified or FEMP-designated products.

[Option 1] Technical Approach
The Contractor will be evaluated on their ability to verify that all covered products they supply under this contract are ENERGY STAR® certified or meet FEMP-designated efficiency requirements.

[Option 2] Price
The Contractor will be evaluated based on Best Value, including considerations for products purchased under this contract, as assessed through life cycle cost analysis. Contractors are required to provide the cost for each product using the life cycle cost formula below:

LCC = I + Repl − Res + E + W + OMR + X
where:

LCC = Total LCC in present-value dollars of a given alternative
I = Present-value investment costs
Repl = Present-value capital replacement costs
Res = Present-value residual value (resale value, scrap value, salvage value) less disposal costs
E = Present-value energy costs
W = Present-value water costs
OMR = Present-value non-fuel operating, maintenance, and repair costs
X = Present-value other costs (benefits treated as negative costs)

For more information on how to calculate life cycle cost, refer to https://nvlpubs.nist.gov/nistpubs/hb/2020/NIST.HB.135-2020.pdf

Past Performance
The Contractor will be awarded points based on evidence supplied of the Contractor’s past performance in providing energy-efficient products with contracts of similar size, scope, and complexity. Evidence will be evaluated based on the relevance of the submitted information, the level of detail, and verification from the Contractor’s references.

[Insert in Document Requirements section] The Contractor shall submit a sample Green Products Report. This report will serve as an example of the regular Green Products Report expected during the duration of the contract and should include the type of product supplied, quantity, dollar value, and type of green certification the product qualifies for, for all covered products supplied.

The Contractor shall submit their service logs for maintaining air filters.

[Insert in Evaluation Criteria section] Additional points shall be awarded to the Contractor able to provide a quarterly Green Products Report to [your organization] within 30 days of the end of every quarter the contract is valid for. The Green Products report must include all of the information specified in the Document Requirements section for all covered products supplied.

[*Include in contract language] The Contractor shall provide a quarterly Green Products Report to [your organization] within 30 days of the end of every quarter the contract is valid for. This report should include the type of product supplied, quantity, dollar value, and type of green certification the product qualifies for, for all covered products supplied.

Air-Cooled Electric Chillers

Cut-and-Paste Acquisition Language for Air-Cooled Electric Chiller

(Product Solicitation)

According to [your organization’s] goals to optimize energy performance at [your site], the Vendor shall ensure that all air-cooled electric chillers supplied meet or exceed FEMP-designated qualifications.

The Vendor shall supply air-cooled electric chillers that meet or exceed efficiency requirements for the most current FEMP-designated standards. View FEMP-designated standards for air-cooled chillers (as of June 2021) below or visit https://www.energy.gov/eere/femp/purchasing-energy-efficient-air-cooled-electric-chillers to see the most current standards.

EFFICIENCY REQUIREMENTS FOR AIR-COOLED ELECTRIC CHILLERS (ENERGY EFFICIENCY RATIO [EER], BTU/WATT)

Chiller Type

Capacity (tons)

Full-Load Optimized Applications (products must meet both levels)

Part-Load Optimized Applications (products must meet both levels)

Full Load Efficiency

Integrated Part-Load Value (IPLV)

Full Load Efficiency

Integrated Part-Load Value (IPLV)

Air-Cooled, All Compressors

< 150

10.700

13.700

9.700

15.900

≥ 150

10.730

14.000

9.700

16.370

Air-cooled electric chillers that do not meet the FEMP-designated standards will not be considered for the bid.

The Vendor shall submit manufacturer cut sheets for each model of air-cooled electric chillers supplied indicating an energy efficiency rating that meets or exceeds FEMP-designated standards.

[Option 1] The Vendor will be evaluated based on the Vendor’s ability to verify that all air-cooled electric chillers supplied under this contract meet or exceed FEMP-designated standards.

[Option 2] The Vendor will be evaluated based on Best Value as assessed through life cycle cost analysis. Vendors are required to provide the cost for each air-cooled electric chiller using the life cycle cost formula below:

LCC = I + Repl − Res + E + W + OMR + X
where:

LCC = Total LCC in present-value dollars of a given alternative
I = Present-value investment costs
Repl = Present-value capital replacement costs
Res = Present-value residual value (resale value, scrap value, salvage value) less disposal costs
E = Present-value energy costs
W = Present-value water costs
OMR = Present-value non-fuel operating, maintenance, and repair costs
X = Present-value other costs (benefits treated as negative costs)

For more information on how to calculate life cycle cost, refer to https://nvlpubs.nist.gov/nistpubs/hb/2020/NIST.HB.135-2020.pdf

Central Air Conditioners

Cut-and-Paste Acquisition Language for Central Air Conditioners

(Product Solicitation)

According to [your organization’s] goals to optimize energy performance at [your site], the Vendor shall ensure that all central air conditioners supplied are ENERGY STAR® certified products.

Vendors shall supply ENERGY STAR® certified central air conditioners. View a list of all ENERGY STAR® certified central air conditioners at the link below: https://www.energystar.gov/productfinder/product/certified-central-air-conditioners/results

Central Air Conditioners that are not ENERGY STAR® certified will not be considered for the bid.

The Vendor shall submit manufacturer cut sheets for each model of central air conditioner supplied indicating ENERGY STAR® certification.

[Option 1] The Vendor will be evaluated based on the Vendor’s ability to verify that all central air conditioners supplied under this contract meet or exceed ENERGY STAR® certification standards.

[Option 2] The Vendor will be evaluated based on Best Value as assessed through life cycle cost analysis. Vendors are required to provide the cost for each central air conditioner using the life cycle cost formula below:

LCC = I + Repl − Res + E + W + OMR + X
where:

LCC = Total LCC in present-value dollars of a given alternative
I = Present-value investment costs
Repl = Present-value capital replacement costs
Res = Present-value residual value (resale value, scrap value, salvage value) less disposal costs
E = Present-value energy costs
W = Present-value water costs
OMR = Present-value non-fuel operating, maintenance, and repair costs
X = Present-value other costs (benefits treated as negative costs)

For more information on how to calculate life cycle cost, refer to https://nvlpubs.nist.gov/nistpubs/hb/2020/NIST.HB.135-2020.pdf

Commercial Boilers

Cut-and-Paste Acquisition Language for Commercial Boilers

(Product Solicitation)

According to [your organization’s] goals to optimize energy performance at [your site], the Vendor shall ensure that the products supplied meet and/or exceed FEMP-designated guidelines. The following website provides the current requirements for FEMP-designated commercial boilers: https://www.energy.gov/node/850751

Vendors shall supply commercial boilers that meet or exceed efficiency requirements for the most current FEMP-designated standards. View FEMP-designated standards for commercial boilers (as of June 2021) below or visit https://www.energy.gov/node/850751 to see the most current standards.

EFFICIENCY REQUIREMENTS FOR LARGE COMMERCIAL BOILERS

Product Class

Rated Capacity

Fuel

Heating Medium

Efficiency* (%)

Large Gas-Fired Hot Water

>2,500,000 Btu/h and ≤10,000,000 Btu/h

Gas

Hot Water

Ec ≥ 95.0

Large Gas-Fired Steam

>2,500,000 Btu/h and ≤10,000,000 Btu/h

Gas

Steam

Et ≥ 83.0

Large Oil-Fired Hot Water

>2,500,000 Btu/h and ≤10,000,000 Btu/h

Oil

Hot Water

Ec ≥ 88.5

Large Oil-Fired Steam

>2,500,000 Btu/h and ≤10,000,000 Btu/h

Oil

Steam

Et ≥ 85.5

*Both thermal efficiency (Et) and combustion efficiency (Ec) are based on 10 CFR Part 431.86 - Uniform test method for the measurement of energy efficiency of commercial packaged boilers.

Commercial boilers that do not meet the FEMP-designated standards will not be considered for the bid.

The Vendor shall submit manufacturer cut sheets for each model of commercial boilers supplied indicating an energy efficiency rating that meets or exceeds FEMP-designated standards.

[Option 1] The Vendor will be evaluated based on the Vendor’s ability to verify that all commercial boilers supplied under this contract meet or exceed FEMP-designated standards.

[Option 2] The Vendor will be evaluated based on Best Value as assessed through life cycle cost analysis. Vendors are required to provide the cost for each commercial boiler supplied using the life cycle cost formula below:

LCC = I + Repl − Res + E + W + OMR + X
where:

LCC = Total LCC in present-value dollars of a given alternative
I = Present-value investment costs
Repl = Present-value capital replacement costs
Res = Present-value residual value (resale value, scrap value, salvage value) less disposal costs
E = Present-value energy costs
W = Present-value water costs
OMR = Present-value non-fuel operating, maintenance, and repair costs
X = Present-value other costs (benefits treated as negative costs)

For more information on how to calculate life cycle cost, refer to https://nvlpubs.nist.gov/nistpubs/hb/2020/NIST.HB.135-2020.pdf

Commercial Water Heaters

Cut-and-Paste Acquisition Language for Commercial Water Heaters

(Product Solicitation)

According to [your organization’s] goals to optimize energy performance at [your site], the Vendor shall ensure that all commercial water heaters supplied are ENERGY STAR® certified products.

Vendors shall supply ENERGY STAR® certified water heaters. View a list of all ENERGY STAR® certified central air conditioners at the link below:
https://www.energystar.gov/productfinder/product/certified-commercial-water-heaters/results

Commercial water heaters that are not ENERGY STAR® certified will not be considered for the bid.

The Vendor shall submit manufacturer cut sheets for each model of commercial water heater supplied indicating ENERGY STAR® certification.

[Option 1] The Vendor will be evaluated based on the Vendor’s ability to verify that all commercial water heaters supplied under this contract are ENERGY STAR® certified products.

[Option 2] The Vendor will be evaluated based on Best Value as assessed through life cycle cost analysis. Vendors are required to provide the cost for each commercial water heater supplied using the life cycle cost formula below:

LCC = I + Repl − Res + E + W + OMR + X
where:

LCC = Total LCC in present-value dollars of a given alternative
I = Present-value investment costs
Repl = Present-value capital replacement costs
Res = Present-value residual value (resale value, scrap value, salvage value) less disposal costs
E = Present-value energy costs
W = Present-value water costs
OMR = Present-value non-fuel operating, maintenance, and repair costs
X = Present-value other costs (benefits treated as negative costs)

For more information on how to calculate life cycle cost, refer to https://nvlpubs.nist.gov/nistpubs/hb/2020/NIST.HB.135-2020.pdf

Mini-Split (Ductless) Heat Pumps

Cut-and-Paste Acquisition Language for Mini-Split (Ductless) Heat Pumps

(Product Solicitation)

According to [your organization’s] goals to optimize energy performance at [your site], the Vendor shall ensure that all mini-split heat pumps supplied are ENERGY STAR® certified products.

The Vendor shall supply ENERGY STAR® mini-split heat pumps. View a list of all ENERGY STAR® certified mini-split heat pumps at the link below: https://www.energystar.gov/productfinder/product/certified-mini-split-heat-pumps/results 

Mini-split heat pumps that are not ENERGY STAR® certified will not be considered for the bid.

The Vendor shall submit manufacturer cut sheets for each model of mini-split heat pump supplied indicating ENERGY STAR® certification.

[Option 1] The Vendor will be evaluated based on the Vendor’s ability to verify that all mini-split heat pumps supplied under this contract are ENERGY STAR® certified products.

[Option 2] The Vendor will be evaluated based on Best Value as assessed through life cycle cost analysis. Vendors are required to provide the cost for each mini-split heat pump supplied using the life cycle cost formula below:

LCC = I + Repl − Res + E + W + OMR + X
where:

LCC = Total LCC in present-value dollars of a given alternative
I = Present-value investment costs
Repl = Present-value capital replacement costs
Res = Present-value residual value (resale value, scrap value, salvage value) less disposal costs
E = Present-value energy costs
W = Present-value water costs
OMR = Present-value non-fuel operating, maintenance, and repair costs
X = Present-value other costs (benefits treated as negative costs)

For more information on how to calculate life cycle cost, refer to https://nvlpubs.nist.gov/nistpubs/hb/2020/NIST.HB.135-2020.pdf

Room Air Conditioners

Cut-and-Paste Acquisition Language for Room Air Conditioners

(Product Solicitation)

According to [your organization’s] goals to optimize energy performance at [your site], the Vendor shall ensure that all room air conditioners supplied are ENERGY STAR® certified products.

The Vendor shall supply ENERGY STAR® certified room air conditioners. View a list of all ENERGY STAR® certified room air conditioners at the link below: https://www.energystar.gov/productfinder/product/certified-room-air-conditioners/results

Room air conditioners that are not ENERGY STAR® certified will not be considered for the bid.

The Vendor shall submit manufacturer cut sheets for each model of room air conditioner supplied indicating ENERGY STAR® certification.

[Option 1] The Vendor will be evaluated based on the Vendor’s ability to verify that all room air conditioners supplied under this contract are ENERGY STAR® certified products.

[Option 2] The Vendor will be evaluated based on Best Value as assessed through life cycle cost analysis. Vendors are required to provide the cost for each room air conditioner supplied using the life cycle cost formula below:

LCC = I + Repl − Res + E + W + OMR + X
where:

LCC = Total LCC in present-value dollars of a given alternative
I = Present-value investment costs
Repl = Present-value capital replacement costs
Res = Present-value residual value (resale value, scrap value, salvage value) less disposal costs
E = Present-value energy costs
W = Present-value water costs
OMR = Present-value non-fuel operating, maintenance, and repair costs
X = Present-value other costs (benefits treated as negative costs)

For more information on how to calculate life cycle cost, refer to https://nvlpubs.nist.gov/nistpubs/hb/2020/NIST.HB.135-2020.pdf

Ventilating Fans

Cut-and-Paste Acquisition Language for Ventilating Fans

(Product Solicitation)

According to [your organization’s] goals to optimize energy performance at [your site], the Vendor shall ensure that all ventilating fans supplied are ENERGY STAR® certified products.

The Vendor shall supply ENERGY STAR® certified ventilating fans. View a list of all ENERGY STAR® certified ventilating fans at the link below: https://www.energystar.gov/productfinder/product/certified-ventilating-fans/results

Ventilating fans that are not ENERGY STAR® certified will not be considered for the bid.

The Vendor shall submit manufacturer cut sheets for each model of ventilating fan supplied indicating ENERGY STAR® certification.

[Option 1] The Vendor will be evaluated based on the Vendor’s ability to verify that all ventilating fans supplied under this contract are ENERGY STAR® certified products.

[Option 2] The Vendor will be evaluated based on Best Value as assessed through life cycle cost analysis. Vendors are required to provide the cost for each ventilating fan supplied using the life cycle cost formula below:

LCC = I + Repl − Res + E + W + OMR + X
where:

LCC = Total LCC in present-value dollars of a given alternative
I = Present-value investment costs
Repl = Present-value capital replacement costs
Res = Present-value residual value (resale value, scrap value, salvage value) less disposal costs
E = Present-value energy costs
W = Present-value water costs
OMR = Present-value non-fuel operating, maintenance, and repair costs
X = Present-value other costs (benefits treated as negative costs)

For more information on how to calculate life cycle cost, refer to https://nvlpubs.nist.gov/nistpubs/hb/2020/NIST.HB.135-2020.pdf

Water-Cooled Electric Chillers

Cut-and-Paste Acquisition Language for Water-Cooled Electric Chillers

(Product Solicitation)

According to [your organization’s] goals to optimize energy performance at [your site], the Vendor shall ensure that all water-cooled electric chillers supplied meet or exceed FEMP-designated guidelines.

The Vendor shall supply water-cooled chillers that meet or exceed efficiency requirements for the most current FEMP-designated standards. View FEMP-designated standards for water-cooled chillers (as of June 2021) below or visit https://www.energy.gov/eere/femp/purchasing-energy-efficient-water-cooled-electric-chillers to see the most current standards.

EFFICIENCY REQUIREMENTS FOR WATER-COOLED ELECTRIC CHILLERS (KW/TON)

Chiller Type

Capacity (tons)

Full-Load Optimized Applications (products must meet both levels)

Part-Load Optimized Applications (products must meet both levels)

Full Load Efficiency

Integrated Part-Load Value (IPLV)

Full Load Efficiency

Integrated Part-Load Value (IPLV)

Positive Displacement

< 75

0.728

0.600

0.780

0.500

75 to 149

0.714

0.560

0.750

0.490

150 to 299

0.629

0.540

0.680

0.440

300 to 599

0.610

0.520

0.625

0.410

≥ 600

0.560

0.500

0.585

0.380

Centrifugal

< 150

0.610

0.550

0.695

0.440

150 to 299

0.544

0.550

0.635

0.400

300 to 399

0.544

0.520

0.595

0.390

400 to 599

0.541

0.500

0.585

0.380

≥ 600

0.550

0.500

0.585

0.380

Water-cooled electric chillers that do not meet the FEMP-designated standards will not be considered for the bid.

The Vendor shall submit manufacturer cut sheets for each model of water-cooled electric chillers supplied indicating an energy efficiency rating that meets or exceeds FEMP-designated standards.

[Option 1] The Vendor will be evaluated based on the Vendor’s ability to verify that all water-cooled electric chillers supplied under this contract meet or exceed FEMP-designated standards.

[Option 2] The Vendor will be evaluated based on Best Value as assessed through life cycle cost analysis. Vendors are required to provide the cost for each water-cooled electric chiller supplied using the life cycle cost formula below:

LCC = I + Repl − Res + E + W + OMR + X
where:

LCC = Total LCC in present-value dollars of a given alternative
I = Present-value investment costs
Repl = Present-value capital replacement costs
Res = Present-value residual value (resale value, scrap value, salvage value) less disposal costs
E = Present-value energy costs
W = Present-value water costs
OMR = Present-value non-fuel operating, maintenance, and repair costs
X = Present-value other costs (benefits treated as negative costs)

For more information on how to calculate life cycle cost, refer to https://nvlpubs.nist.gov/nistpubs/hb/2020/NIST.HB.135-2020.pdf

Reference: SF Tool Green Procurement Compilation (https://sftool.gov/greenprocurement)